Sr. Administrative Assistant

Location: Tokyo   Industry: IT-Other   

English Ability: None   Japanese Ability: None   Position ID: 10152

■GVP Support
*Full calendar management and administrative support for GVP. Support the GVP and his team with calendar management and planning
*Create/maintain Japan Sales yearly calendar of region events and key business operations
*Setting up regional meetings, logistics and support in preparing kick off slides
*Meeting Logistics internally and externally ranging from booking rooms/catering/sourcing venue/raising Purchase orders etc.
*Assistance with Meeting presentations/agendas where requested and collaboration with Sales Ops.
*Ops review agenda’s/set up
*Scheduling workshops
*Assisting with Blitz day activities
*Travel Bookings - Coordinates detailed travel arrangements and itineraries.(flights, hotel, cars, meetings, dinners)
*Monitor and track travel and associated costs, ensuring cost effectiveness whilst adhering to travel policy.
*Act as HR/Facilities liaison to ensure smooth induction of new associates. Act as HR liaison for internal transfers and leavers.
*Liaise with other departments such as Events, Marketing, CRO, Consulting & Research to resolve problems and improve communication
*New Hire, Manager Sales training etc. planning and logistics
*Responsible for new hire process, ensuring a smooth induction for new associates (coordinating trainers, IT and Facilities)
*Work with VPs and Managers in administering and tracking recognition programs. (Town Hall award)
*Act as a conduit for communication between VPs, Area Managers and Sales team.
*Managing DL’s

■Associate Support
*Assisting with the day to day running of the office and resolving ad-hoc problems
*Supplying Office stationery
*Sorting incoming post
*Update and maintain phone and distribution lists.
*Support new hires in all logistical issues and processes.

■Cooperate assistant support if necessary

■General administration

●Including those below responsibilities as GVP administrative support
*College / degree level education in business related topic would be ideal.
*Fluent English
*5 -7yrs + administrative and assistant related experience
*High levels of attention to detail and ability to priotise your workload effectively
*Ability to function in a dynamic and rapidly changing sales environment.
*Fully competent in all aspects of Microsoft Office
●10yrs+ working experience at the office environment
●5-7yrs+ experience as an executive assistant
●Business level English skill (TOEIC 850)
*Working experience under the international environment using English skill of reading, writing and conversation.
●PC skill
*Excel, Word, PowerPoint (Basic skill)

Latest jobs
Select language
Follow us
1-4-2 Minami Aoyama, Minato-ku, Tokyo, Japan 107-0062
Oops, an error occured

An unknown error occured while executing your last action.
If you're seeing this message for the first time, please try to reload the page or close your web browser before starting again.
In the other case, please contact the administrator or report the problem using this form.