Sr. Administrative Assistant

Location: Tokyo   Industry: IT-Other   

English Ability: None   Japanese Ability: None   Position ID: 10152

Description
■GVP Support
*Full calendar management and administrative support for GVP. Support the GVP and his team with calendar management and planning
*Create/maintain Japan Sales yearly calendar of region events and key business operations
*Setting up regional meetings, logistics and support in preparing kick off slides
*Meeting Logistics internally and externally ranging from booking rooms/catering/sourcing venue/raising Purchase orders etc.
*Assistance with Meeting presentations/agendas where requested and collaboration with Sales Ops.
*Ops review agenda’s/set up
*Scheduling workshops
*Assisting with Blitz day activities
*Travel Bookings - Coordinates detailed travel arrangements and itineraries.(flights, hotel, cars, meetings, dinners)
*Monitor and track travel and associated costs, ensuring cost effectiveness whilst adhering to travel policy.
*Act as HR/Facilities liaison to ensure smooth induction of new associates. Act as HR liaison for internal transfers and leavers.
*Liaise with other departments such as Events, Marketing, CRO, Consulting & Research to resolve problems and improve communication
*New Hire, Manager Sales training etc. planning and logistics
*Responsible for new hire process, ensuring a smooth induction for new associates (coordinating trainers, IT and Facilities)
*Work with VPs and Managers in administering and tracking recognition programs. (Town Hall award)
*Act as a conduit for communication between VPs, Area Managers and Sales team.
*Managing DL’s

■Associate Support
*Assisting with the day to day running of the office and resolving ad-hoc problems
*Supplying Office stationery
*Sorting incoming post
*Update and maintain phone and distribution lists.
*Support new hires in all logistical issues and processes.

■Cooperate assistant support if necessary

■General administration

●Including those below responsibilities as GVP administrative support
*College / degree level education in business related topic would be ideal.
*Fluent English
*5 -7yrs + administrative and assistant related experience
*High levels of attention to detail and ability to priotise your workload effectively
*Ability to function in a dynamic and rapidly changing sales environment.
*Fully competent in all aspects of Microsoft Office
●10yrs+ working experience at the office environment
●5-7yrs+ experience as an executive assistant
●Business level English skill (TOEIC 850)
*Working experience under the international environment using English skill of reading, writing and conversation.
●PC skill
*Excel, Word, PowerPoint (Basic skill)

 
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